Many business owners like to organise annual company conferences for their employees and clients. The purpose of such an event is to let people know about progress and plans for the future. However, getting things right is not as simple as it might seem. You have to consider many different elements to ensure everyone has an excellent time. The tips and tricks mentioned here today should help to make sure your event goes off without a hitch. So, read them carefully and put the information to good use this year.
- Find the perfect venue
It’s important you spend a long time looking for the perfect conference venue. You need to make sure it’s in a location everyone can reach with ease. You also have to ensure it’s large enough to accommodate all the people you plan to invite. Perhaps you want somewhere luxurious like the Bristol events venue – Clevedon Hall? Maybe you’d like somewhere a little more intimate like the smaller places located in the capital? Just spend some time researching appropriate establishments online before creating a shortlist. You can then contact the managers of those sites and obtain some quotes before making your final decisions.
- Keep to a watertight schedule
You’ll want to create a plan for the day’s events to ensure you don’t run out of time. It’s sensible to pack as much into the conference as possible, and so you need to run a tight ship. Make programs that tell attendees what’s happening at which times. They can then plan their day around the most powerful speeches or sections. Just don’t forget that you’ll need to include some break times to allow people to get a drink and some food. Most venues will offer catering solutions if you ask the management. So, you could even feed your employees and clients if you have enough cash in your accounts. If not, just give them an hour in the middle of the day to visit a local restaurant.
- Provide some entertainment
People who attend your conference are going to become bored without some entertainment. When all’s said and done, it’s a team building exercise. So, you should always book something fun and exciting. There are many comedians or motivational speakers you could hire to keep them occupied. You could even book a band to play in the evening if most people are staying overnight. Put some money behind the bar, and encourage them to cut loose at the end of the day. That will make them feel more enthusiastic about attending the next event next year. Also, it will make all the time spent listening to company news worthwhile.
The only other thing you need to think about relates to accommodation. If you’re asking people to travel a long distance, you should always offer to book some hotel rooms. You can’t expect your workers to pay for a room out of their pockets. At the end of the day, you should cover all their expenses because you have invited them to the event. With a bit of luck, you should notice that attendance levels increase when you let people know it won’t cost them anything to come along.
